Newsletter.
January 2026
Happy New Year!
If you do not get flagged when you open up your program that you are not running the latest version, please go to File, WWW Update and click Check Now. You will want to check the “Automatically check each time the program starts”. This will flag you when we release updates. Our latest Build number is 18.0.151. Your build number should be 18.0.150 or higher. To check your build number, open Roughneck and go to Help and About.
Each year, we experience a surge in calls during tax season related to e-filing—such as do's, don'ts, and how-tos—as well as end-of-year processing. At this time, we are not scheduling support appointments. We take pride in being able to address each client's questions and concerns as quickly as possible.
If you have any questions, please contact us by phone, email, or fill out a support ticket, and we will respond as soon as possible.
Phone: 972.552.5204
Email: support@roughnecksoftware.com
Support Ticket: https://www.roughnecksoftware.com/support-ticket
E-FILING
E-file Email address: Make sure you have a good email address in your Company Heading file. We will email your e-file bill to the email address in your Company Heading file.
E-FILING STEPS
We understand that e-filing can be intimidating, as it occurs just once a year. To help you, we’ve created a series of How-To videos, separated into four shorter segments for easier viewing.
Here are the steps we recommend you follow in order:
1. Run the 2025 Sanity Checker.
2. Print and review your 1099 MISC and 1099 NEC reports.
3. Set up your username and password (this can be done once we release the E-filing portal).
4. E-file your Federal and State forms.
To view the videos, please visit https://www.roughnecksoftware.com/efile. Your password is: O!lgas5!0
Take the Guesswork Out of Deadlines & Requirements
Nelco’s Deadline Calculator provides federal, state and recipient deadlines for current year reporting. In addition, it provides the number of parts required, helping you accurately order the forms, envelopes and stamps you’ll need.
Third Party Print, Create E-file and Online Retrieval: We introduced last year additional options for e-filing and mailing your IRS forms. You can now choose from two new methods to e-file your 1099-MISC and 1099-NEC forms: Third Party Print and Create E-file, or Third Party Print, Create E-file with Online Retrieval. These options are available for both Federal and State filings. With the Third Party options, you can create and print your e-file through Nelco Solutions.
The recipient copies of the federal forms are printed and mailed to the recipient. Recipients that have an email address will receive an email giving them access to the form online.
Quick Video: E-file In Your Software
Roughneck has been partnered with Nelco for over 20 years, and they provide our customers with Federal Forms, checks, and envelopes. www.nelcosolutions.com/
Peak Pricing Days
January 30th - February 2nd and February 7th - March 2nd are considered Peak Pricing days for the Third Party options. If you select a Third Party option on any of the above dates, the price will increase $1.00 per form.
A few things to take note…
E-file Receipt: You will notice a new option to print your E-file receipt.
Check Status: We added a Check Status button on your E-file filter screen.
Payroll Updates: The Payroll tax table and the 940 forms have been released.
Owner/Customer file: You have a Primary and Secondary Email address field. The Primary Email will only hold one email address. This is used for the Operating Statements, Owner Detail and Owner P & L reports and IRS filings. Please check your owner file to make sure your owner’s emails are set up correctly. For 1099 purposes you will need to make sure you only have ONE EMAIL ADDRESS in your primary email field.
Vendor file: Please check your Vendor file to make sure your vendor’s emails are set up correctly. For 1099 purposes, you will need to make sure you only have ONE EMAIL ADDRESS in your email field.
June 2025
If you do not get flagged when you open up your program that you are not running the latest version, please go to File, WWW Update, and click Check Now. You will want to check the “Automatically check each time the program starts” option. This will flag you when we release updates. Our latest Build number is 18.0.100. Your build number should be 18.0.100 or higher. To check your build number, open Roughneck and go to Help and About.
A FEW REMINDERS…
If you have any questions, please contact us by phone, email, or fill out a support ticket, and we will respond as soon as possible.
Phone: 972.552.5204
Email: support@roughnecksoftware.com
Support Ticket: https://www.roughnecksoftware.com/support-ticket
PHONE SYSTEM
We have upgraded our phone system! Our main phone number remains the same. If you need support, you can dial 2 to reach a member of our support staff. Alternatively, you can leave a message for the operator, and we will transfer your call accordingly. You also have the option to select a staff member by name.
2025 ENHANCEMENTS!
Transaction Listing filter: You can now sort transactions by their status. To do this, go to Transactions, then select Transaction Listing. Enter your information in the invoice filter and click "Get Data." Once the data is displayed, scroll over to the Status header and click on the word "Status." This will arrange all of your transactions in order of status, which is useful if you're searching for an invoice with a zero status.
DOI - Status Beginning and Ending Date: We have added two new date fields in the DOI. Next to each status, you now have the option to specify a Beginning Date and an Ending Date. Since many customers utilize the various statuses to represent different stages of the well, knowing the date range when each status was used can be quite helpful.
DOI - Prepay date: In the DOI you can now record the date you received a Prepay for an Owner. The date is only stored in the DOI.
AP Payment: When making an Accounts Payable payment, the reference field will now accept both characters and numbers. This is helpful when processing a credit card payment that includes both numeric and alphanumeric references. We have updated reports across the program to reflect the changes.
Bank Reconcile: You can now save the Bank report as a .PDF or export it as an Excel file. To do this, navigate to the Bank section and select Edit. Enter your information in the bank filter and click "Get Data." Once the data is displayed, click on the "File" button. You will then have the option to save your file in your preferred format.
Sell Owners' Interest: We have added a Report Date on the filter page when selling an owner's interest. This report date will be printed on your Sell Owner's Interest report.
This release includes several enhancements and changes aimed at improving the Derek application:
Reports will now adjust better to your screen, accommodating different resolutions for improved viewing.
The requirement for a check number when using the "Void All" button in Accounts Payable (AP) Checks has been removed.
When both Regular Checks and Direct Deposits are selected simultaneously in AP Checks, only Regular Checks are printed. This issue has been addressed.
BACKUPS
We want to remind you to back up your data! With numerous options available on the market and frequent updates being made, it's essential to maintain a daily backup of your data. Some antivirus programs may quarantine your program files and/or data files and relocate them.
We recommend creating an off-site backup, whether using a thumb drive, the cloud, or our Roughneck backup to the server option. It's also important to ensure that your data directory is not located within your program directory (for example, C:\derek\yourdata). Instead, we suggest placing your data directory directly under the C: drive (C:\yourdata) or on another local drive.
If you need assistance moving your data, please let us know—we're here to help!